Applicant Guide • Section 4 of 5Public Access
Requesting Faculty & Administrative Staff Portal Accounts
Comprehensive onboarding manual for newly appointed academic instructors, department heads, bursar officers, registrar personnel, and system staff requesting portal credentials.
1. Staff Role Designation & Access Hierarchy
Staff portal accounts are configured with granular Role-Based Access Control (RBAC) in accordance with Section 4 of institutional directives. Select the role matching your official employment contract:
| Role Key | Designation | Module Permissions & Operational Scope |
|---|---|---|
| FACULTY | Academic Instructor | Section rosters, student attendance marking, draft grade submission, DLC Moodle integration. |
| DEPT_HEAD | Department Head | Departmental course oversight, faculty grade review, grade approval, curriculum planning. |
| REGISTRAR | Registrar Officer | Admissions review, student enrollment, document fulfillment queue, course catalog management, grade publishing. |
| BURSAR | Bursar Cashier | Tuition payment recording (CBE, Telebirr), payment receipts, manual financial hold placement/release. |
| FINANCE_OFFICER | Finance Officer | Institutional financial ledgers, semester fee schedule configuration, financial clearance reporting. |
| LIBRARIAN | Library Services | Library hold management, book loan clearance, document verification. |
2. Account Request Submission Workflow
- Navigate to /request-staff-account.
- Enter your full legal name, official university email address (or primary contact email), mobile phone number, and physical office location.
- Select your assigned College, Department (e.g. Department of Computer Science, Department of Nursing), and designate your requested role.
- Attach a clear PDF scan of your HR Employment Appointment Letter or Official Assignment Contract.
- Submit the request. System Super Administrators (`ADMIN`) audit submitted documentation against HR personnel registries. Upon approval, temporary password credentials and activation instructions are issued via email.